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Job Title: Recreation Coordinator
Department: Chamblee Parks and Recreation Department
Location: Chamblee, Georgia
Application Deadline: 2018-02-28
Minimum Education: 4 Year College Degree
Minimum Experience: 2 years previous experience
Salary:
Date Posted: 2018-02-07
Last Updated: 2018-02-07
Contact Name: Jodie Gilfillan
Contact Method: Phone, Email, or Mail
Contact Email: jgilfillan@chambleega.gov
Contact Phone: 470-395-2341
Contact Address: 3540 Broad Street
Chamblee, GA  30341
Job Detail: JOB SUMMARY

An employee in this position performs administrative and professional work in planning, organizing, coordinating, and scheduling assigned recreation activities and events at City Recreation and Parks Department facilities which meet the leisure needs and interests of the citizens of Chamblee and other participants; develops, markets and oversees assigned activities and events for children, youth, adults, seniors, and other special populations as well as those from various economic and cultural backgrounds.

ESSENTIAL JOB FUNCTIONS

Supervises, directs, and evaluates assigned staff; coordinates training programs and maintains training schedules.

Assists director in processing employee concerns, disciplinary actions, and employee performance appraisals.

Coordinates daily work activities; organizes and prioritizes work; monitors status of work in progress and evaluates completed work; leads subordinates to accomplish the department’s mission and goals by adhering to established policies, procedures and guidelines and setting a positive example.

Plans, coordinates, and schedules assigned activities and events; monitors enrollment and vendor contracts; prepares vendor pay requests/reports; develops informational and operational handbooks as needed for parents, volunteers, staff, vendors and participants; conducts organizational meetings pertaining to activities.

Enters registration data in software program and monitors activities in registration system; conducts customer registration for various department programs; maintains records and files of assigned activities, including revenue, expenditures, evaluation forms, program summaries, and participation data; analyzes evaluation forms and participation trends and communicates these to supervisor; makes recommendations for program changes.

Performs marketing of activities and events to the public including preparing flyers, posters and mailings; sends emails; prepares/submits press releases to director for distribution to local media; submits information for department e-newsletter and status updates for social media to supervisor; promotes community awareness, interest, and participation in activities and events to individuals, groups, organizations, and businesses.

Takes photographs of activities and events for inclusion in department marketing materials; prepares information for department leisure guide.

Recruits, supervises, and trains contracted vendors, volunteers and assigned staff in performing services for the department.

Assists director in recommending policies, developing program standards, and ensuring adherence to established guidelines; monitors inventory of equipment and supplies; makes recommendations to director for purchase of activity/event equipment and supplies.

Handles questions from the public regarding department activities and events; receives and addresses complaints/comments in person, via email, or via telephone.

Coordinates facility reservations and processes facility rentals by groups, organizations, and businesses as assigned.

Provides information for weekly, monthly, quarterly, and annual reports as determined by supervisor; prepares various reports and memoranda as required including invoices, timesheets, accident reports, interoffice memos, etc.

Assists director with budget development for assigned division; prepares and submits bid requests and paperwork for purchase order.

Communicates with and prepares work order requests for Parks Services Division for assistance with facility repairs and set-up.

Seeks funding through sponsorships, grants, and patrons; maintains records of donations and grants as required.

Represents the City at administrative meetings, conferences, professional organizations, etc.; interfaces with elected and appointed City officials as required.

Facilitates communication and collaboration between department and community groups, youth associations, schools, civil organizations, etc.

Works with other City departments and other agencies to facilitate various activities and events.

Performs other duties as assigned.

Operates a vehicle and a variety of equipment such as copy machine, fax machine, desktop computer, printer, etc.

MINIMUM QUALIFICATIONS

Education and Experience:
Requires a Bachelor’s Degree in Recreation Management or related field from an accredited college or university with major course work in recreation administration, physical education, leisure services or a related field. Two (2) years previous experience performing general administrative and program coordination work in similar types of programs or technical area to which assigned.

Licenses or Certifications:
CPR, AED and First Aid Certifications.

Possession and maintenance of Certified Parks and Recreation Professional (CPRP) and Youth Sports Administrator Certification preferred but not required.

Must possess and maintain a valid Georgia Class C driver’s license.

Special Requirements:
Must be willing to work varying hours, including evenings, weekends and/or holidays assigned.

TO APPLY: Submit your resume and contact information to Jodie Gilfillan at recruitment@chambleega.gov

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